Payroll That's Always
Accurate and On Time
Payroll errors cost money — in penalties, in employee trust, and in time spent fixing mistakes. Simple Books Now runs payroll for small businesses as a managed service: accurate, compliant, and never late.
Get a Free Payroll ConsultationNo obligation · Palm Coast, FL & Nationwide
The Hidden Cost of Getting Payroll Wrong
Payroll isn't just writing checks. It involves federal and state tax withholding, quarterly 941 filings, annual W-2s, unemployment insurance, and garnishments. Miss a deposit deadline — or miscalculate withholding — and the IRS assesses penalties. No polite reminder.
For a small business with 2–20 employees, payroll mistakes are one of the most common IRS triggers. Simple Books Now\'s Federally authorized Enrolled Agent understands payroll from both the employer and tax sides. If the IRS ever questions a past filing, we can represent you directly — no separate representative needed.
When Luisa runs your payroll, it isn't outsourced to a software platform and forgotten. She manages it directly, catches errors before they become problems, and keeps your payroll entries integrated with your books — so nothing falls through the cracks at year-end.
What Can Go Wrong With DIY Payroll
- Missing 941 deposit deadlines (up to 15% penalty per deposit)
- Incorrect federal/state withholding calculations
- Misclassifying employees as contractors (1099 vs W-2)
- Forgetting to file quarterly 941s or annual 940s
- W-2 errors requiring corrected filings (W-2c)
- State unemployment (FUTA/SUTA) filing errors
- Garnishment calculation mistakes
- No integration with bookkeeping — books and payroll don't match
Full-Service Payroll Management
Payroll Processing
Bi-weekly, semi-monthly, or monthly payroll runs — calculated accurately, including overtime, bonuses, and deductions.
Federal & State Tax Deposits
FICA, federal income tax, and state withholding deposited on time. No missed deadlines, no penalties.
Quarterly 941 Filings
Form 941 prepared and filed each quarter — reconciled to your payroll records and tax deposits.
W-2s & Year-End Filings
Annual W-2s prepared and filed for all employees. 940 (FUTA) and state annual reconciliations handled automatically.
Direct Deposit & Pay Stubs
Employees receive pay stubs and direct deposit on schedule. No checks to cut, no manual calculations to verify.
Integrated with Bookkeeping
Payroll entries flow directly into your books — no reconciling between systems, no year-end surprises.
Payroll FAQ
We work with small businesses typically ranging from 1 to 50 employees. If you're larger than that, let's talk — we can discuss whether we're the right fit.
Yes. We manage 1099-NEC filings for contractors and can help you determine whether workers should be classified as employees or contractors — a distinction that carries serious IRS implications.
We work with Gusto, QuickBooks Payroll, and other platforms depending on your setup. We'll recommend the right tool based on your size and existing software.
Yes. Mid-year transitions are common. We'll reconcile your year-to-date payroll records and pick up from there without any gap in compliance.
As a Federally authorized Enrolled Agent, our EA can represent you directly before the IRS on payroll tax matters — no need to hire a separate representative. This is one of the key advantages of working with an EA rather than a payroll-only service.
Payroll Services Designed for Small Business
Businesses Doing Payroll Manually
Spreadsheets, manual calculations, and handwritten checks — this approach works until it doesn't. One missed deposit or incorrect withholding triggers IRS penalties that often exceed the cost of a managed payroll service for an entire year. We take payroll off your plate entirely.
Businesses Outgrowing Their Current Setup
A payroll platform that worked for two employees gets complicated fast when you add a third state, a mix of full-time and part-time staff, or different pay schedules. We manage the complexity so you don't have to reconfigure software every time your team changes.
New Employers Hiring Their First Employee
The first hire is when most business owners discover how many payroll obligations exist — federal EIN, state withholding registration, unemployment insurance, direct deposit setup. We handle the full setup and keep it running correctly from day one.
Businesses With IRS Payroll Tax Issues
Late 941 deposits and unfiled payroll returns generate some of the fastest-escalating IRS debt. Because our Federally authorized Enrolled Agent handles both payroll and IRS representation, we can address past payroll problems and get your current filings back on track simultaneously.
Related Services
Bookkeeping
Payroll entries flow directly into your books — no reconciling between systems.
Learn more →Tax Consulting
Payroll taxes are part of your overall tax picture. We keep them aligned.
Learn more →Payroll You Can Set and Forget
Book a free consultation and find out how much simpler payroll can be when a Licensed EA manages it for you.
Get a Free Payroll ConsultationNo obligation · Fixed monthly rate · Palm Coast, FL & Nationwide