Bookkeeping for Real Estate
& Property Investors
Rental income tracking, depreciation schedules, property-level P&Ls, and Schedule E preparation — real estate accounting has layers that generic bookkeepers get wrong. Simple Books Now gets it right.
Book a Free ConsultationThe Financial Challenges We Solve for Real Estate & Property Management
Property-Level P&L Tracking
Do you know which properties are actually making money after expenses? We track income and expenses per property so you can make data-driven portfolio decisions.
Depreciation Schedules
Residential rental property depreciates over 27.5 years. Improvements, appliances, and components may qualify for shorter schedules via cost segregation. We make sure every dollar of depreciation is captured.
Short-Term Rental Compliance
Airbnb and VRBO rentals in Florida require both state sales tax and county tourist development tax. Many hosts don't realize they owe both — we register, track, and file correctly.
Schedule E Preparation
Rental income and expenses flow through Schedule E on your personal return. Because Simple Books Now handles both your books and your taxes, your Schedule E is always accurate and maximally deducted.
Mortgage Interest & Passive Activity Rules
Passive activity loss rules, mortgage interest deductions, and material participation tests are complex. We apply them correctly so you're not leaving deductions on the table.
Fix & Flip Accounting
Flipping properties isn't passive income — it's ordinary income subject to self-employment tax. We structure the accounting correctly from acquisition through sale to minimize your tax hit.
More Than a Bookkeeper — A Federally authorized Enrolled Agent
Most bookkeepers record transactions and hand you a report. Simple Books Now does that — and more. Our Licensed EA can represent you before the IRS, file your business and personal tax returns, and negotiate payment plans — with year-round tax strategy built in.
For a real estate & property management owner, that means one professional who knows your industry's numbers and handles your complete financial picture. No coordinating between vendors who barely talk to each other. No gaps.
- Licensed by the IRS — can represent you in audits, collections, and appeals
- Combines bookkeeping + tax strategy in one engagement
- Direct access to Luisa — no junior staff handling your account
- Flat monthly rate — no hourly billing or surprise invoices
- Works with clients in all 50 states
- Books delivered by the 15th of each month
- Year-round availability, not just at tax time
Everything We Handle for Your Business
Bookkeeping
Monthly reconciliation, clean financials, and reports delivered every month without you having to ask.
Learn more →Tax Consulting
Year-round tax strategy, quarterly planning, and return preparation — not just scrambling in April.
Learn more →Tax Resolution
IRS notices, back taxes, audits, and payment plans — handled directly by our Licensed EA — so you don't have to deal with the IRS.
Learn more →Payroll
Payroll processing, tax deposits, 941 filings, and W-2s — accurate and on time, every time.
Learn more →Sales Tax
Florida sales tax filing, multi-state compliance, and audit defense — managed so you never miss a deadline.
Learn more →Catch-Up Bookkeeping
Behind on your books? We'll clean it up fast, accurately, and at a fixed project price.
Learn more →Real Estate & Property Management Bookkeeping FAQ
It depends on your income level and participation. If your AGI is under $100,000 and you actively manage your rentals, you may deduct up to $25,000 in passive losses against ordinary income. Above $150,000 AGI, passive losses are suspended until you sell. We'll assess your specific situation and make sure the rules are applied correctly.
Short-term rentals (under 6 months) in Florida are subject to 6% Florida sales tax plus the county's tourist development tax. Many Airbnb and VRBO hosts assume the platform handles everything — Airbnb does collect in many counties, but not all, and VRBO compliance varies. We verify your specific situation and handle any gaps.
Yes. We set up separate tracking for each property within your accounting software so you can see performance by property. This is essential for tax purposes and for making sound portfolio decisions.
Cost segregation is an engineering study that reclassifies certain building components (flooring, fixtures, landscaping) into shorter depreciation lives — 5, 7, or 15 years instead of 27.5. This accelerates your depreciation deductions and reduces current-year taxes. It makes sense for properties with significant improvements or higher-value assets. Luisa can assess whether it's worth pursuing for your portfolio.
When you sell, you'll owe capital gains tax on appreciation and depreciation recapture tax on all the depreciation you've claimed. We calculate your estimated tax liability before you close so there are no surprises, and we advise on 1031 exchange options if deferral is appropriate.
Ready to Get Your Real Estate & Property Management Books in Order?
Book a free 30-minute consultation. She knows your industry's numbers and will tell you exactly what your engagement would look like.
Book a Free ConsultationNo obligation · Flat monthly rate · Palm Coast, FL & Nationwide