Bank Reconciliation — Every Account,
Every Month, Down to the Penny
Bank reconciliation is the foundation of accurate books. Every month, Simple Books Now reconciles your checking, savings, credit card, and loan accounts so your financial records match exactly what's in the bank — and you always know where your money actually stands.
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What Bank Reconciliation Actually Does for Your Business
Bank reconciliation is the process of matching every transaction in your accounting records against your actual bank and credit card statements — period by period. When your books reconcile cleanly, you know your profit and loss numbers are real, your tax return won't have errors baked in, and your cash position is accurate.
When reconciliation is skipped or done sloppily, the problems compound. Duplicate entries, missed transactions, and uncategorized items accumulate. By the time you notice something is wrong — usually at tax time — untangling months of errors is expensive and stressful.
Simple Books Now reconciles every account as part of our monthly bookkeeping close — typically delivered by the 15th of the following month, so your numbers are current and reliable.
Signs Your Books Aren't Being Reconciled Properly
- Your P&L and bank balance don't seem to match
- You have transactions listed as "uncategorized" or "ask my accountant"
- Your bookkeeper is months behind on reconciling
- You discovered duplicate transactions at year-end
- Your accountant had to make large adjusting entries at tax time
- You're not sure if outstanding checks have cleared
- Credit card charges appear in your books but you don't recognize them
Every Account. Every Month.
Business Checking & Savings
All business bank accounts reconciled monthly against your bank statements — every deposit, withdrawal, and transfer accounted for.
Business Credit Cards
Every credit card transaction matched to your statement — charges categorized, payments recorded, and balances verified to the penny.
Loan & Line of Credit Accounts
Outstanding loan balances reconciled against lender statements — principal, interest, and payments tracked accurately in your books.
PayPal, Stripe & Payment Processors
Third-party payment platforms reconciled to your books — deposits, fees, and refunds matched so no revenue is missed or double-counted.
QuickBooks & Xero Integration
Reconciliation completed directly inside your accounting software — clean, organized, and ready for your CPA, lender, or tax filing.
Tax-Synchronized Records
Because our Licensed EA handles both your books and your taxes, reconciled accounts feed directly into your tax strategy — no year-end scramble.
Why It Matters That Your Bookkeeper Is Also a Federally authorized Enrolled Agent
Most bookkeepers reconcile your accounts and stop there. When they find something unusual — a large unrecorded expense, a discrepancy that could affect your taxes, or a transaction that looks like it might trigger IRS scrutiny — they note it and move on.
Simple Books Now's Licensed EA reconciles your accounts with your tax position in mind. If something in your bank records has tax implications, it's addressed in real time — not discovered at year-end when it's too late to do anything about it.
Meet Our Licensed EA →Bank Reconciliation Is Included in Monthly Bookkeeping
Bank reconciliation isn't a standalone add-on — it's a core part of every monthly bookkeeping engagement at Simple Books Now. When you work with us, all of your accounts are reconciled every month as part of your close, alongside transaction categorization, P&L, balance sheet, and cash flow reporting.
See Full Bookkeeping Services →Bank Reconciliation FAQ
How often should bank reconciliation be done?
Monthly — at minimum. For higher-volume businesses or those with complex cash flow, weekly reconciliation is even better. Letting it go longer than a month creates compounding errors that become increasingly expensive to untangle.
Can you reconcile accounts that are months or years behind?
Yes. If your accounts are behind, that falls under catch-up bookkeeping. We assess the scope, quote a fixed price, and clean up every period accurately before moving to ongoing monthly reconciliation. See Catch-Up Bookkeeping.
Do you reconcile QuickBooks and Xero?
Yes. We work directly inside your existing QuickBooks Online or Xero account — or set one up for you if you're starting fresh.
What if I find transactions I don't recognize?
We flag anything that doesn't match your expected activity and bring it to your attention. If it turns out to be a bank error, unauthorized charge, or duplicate — we help you resolve it.
Is bank reconciliation the same as bookkeeping?
Reconciliation is one component of bookkeeping. Full monthly bookkeeping also includes transaction categorization, accounts receivable and payable tracking, and financial statement preparation (P&L, balance sheet, cash flow). All of this is included in our bookkeeping service.
Related Services
Monthly Bookkeeping
Reconciliation is included in every monthly bookkeeping engagement — along with categorization, P&L, and balance sheet.
Learn more →Catch-Up Bookkeeping
Accounts behind on reconciliation? We clean up every period at a fixed price before moving to monthly ongoing work.
Learn more →Tax Consulting
Reconciled books feed directly into your tax strategy — your EA reviews both throughout the year.
Learn more →Clean Books Start with Accurate Reconciliation
Book a free 30-minute call. We'll review your current setup and tell you exactly what needs to be reconciled — and what it'll cost.
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