Bookkeeping for Amazon FBA Sellers
Amazon FBA sellers receive bi-weekly settlement statements that pack hundreds of line items — referral fees, FBA fulfillment fees, storage fees, reimbursements, and chargebacks — into a single deposit that bears no resemblance to your gross sales. Simple Books Now decodes your Amazon settlements and turns them into clean monthly financials that show exactly what you earned, what Amazon kept, and what your real profit margin is. Luisa is a Federally authorized Enrolled Agent who specializes in the financial complexity that FBA sellers face at tax time.
Book a Free ConsultationAmazon FBA bookkeeping is unlike any other ecommerce model because Amazon acts as your payment processor, fulfillment center, and marketplace simultaneously — and charges you for all three roles through a settlement statement that most sellers never fully understand. Referral fees range from 6% to 45% depending on category, FBA fulfillment fees vary by unit size and weight, and monthly storage fees spike dramatically in Q4. On top of that, Amazon routinely owes sellers reimbursements for lost or damaged inventory, and many sellers leave thousands of dollars on the table because those credits aren't tracked. Getting FBA books right requires dissecting each settlement statement into its component parts.
An Enrolled Agent-backed FBA bookkeeper protects you at the intersection of ecommerce income and IRS reporting. Amazon issues 1099-Ks based on gross sales processed — but your taxable income is gross sales minus all fees, refunds, and cost of goods. Sellers who rely on their 1099-K as their income figure dramatically overpay taxes. Luisa ensures your books capture the correct net income figure, tracks your COGS against supplier invoices and Amazon's reimbursement records, and positions your return to withstand scrutiny if the IRS ever cross-references your 1099-K against your reported income.
The Financial Challenges We Solve
Settlement Statement Reconciliation
Amazon's bi-weekly settlement statements contain dozens of fee types, reimbursement categories, and adjustments that must each be coded to the correct account. Sellers who book only the deposit amount are working with a completely distorted P&L that makes profitable SKUs look like losers and vice versa.
FBA Inventory Reimbursement Tracking
Amazon loses or damages seller inventory regularly and owes reimbursements — but those credits only appear in settlement statements if Amazon processes them, and they're often incomplete or missed entirely. Without systematic tracking, sellers forfeit thousands in reimbursements they're legally owed.
LTSF & Storage Fee Spikes
Long-term storage fees and Q4 storage surcharges can devastate margins if inventory doesn't sell as planned. These fees must be expensed in the correct period and factored into your per-SKU profitability analysis — something that's impossible without clean, itemized books.
1099-K vs. Actual Taxable Income Gap
Amazon reports gross sales on your 1099-K, but your taxable income is your net proceeds after all fees and refunds. Sellers who don't reconcile this gap either overpay taxes dramatically or, if they underreport, risk an IRS matching notice that flags the discrepancy between the 1099-K and their return.
Sales Tax Nexus from FBA Warehouse Locations
Amazon stores your inventory in fulfillment centers across multiple states, which may create physical nexus — and a sales tax obligation — in states you've never set foot in. Tracking which states hold your inventory and managing the resulting obligations is a compliance requirement most FBA sellers overlook until they receive a state audit notice.
More Than a Bookkeeper — A Federally authorized Enrolled Agent
Most bookkeepers record transactions and hand you a report. Simple Books Now does that — and more. Luisa is a Federally authorized Enrolled Agent: the highest credential the IRS grants. She can represent you in audits, file your returns, and negotiate directly with the IRS — with year-round tax strategy built into your bookkeeping from day one.
For a business owner in your industry, that means one professional who understands your numbers and handles your complete financial picture. No handoffs. No gaps. No surprises at tax time.
- Federally authorized by the IRS — represents you in audits, collections & appeals
- Bookkeeping + tax strategy in one engagement — no coordinating between vendors
- Direct access to Luisa — no junior staff
- Flat monthly rate — no hourly billing surprises
- Works with clients in all 50 states
- Books delivered by the 15th of each month
- Year-round availability, not just at tax time
Everything We Handle for Your Business
Bookkeeping
Monthly reconciliation, clean financials, and reports delivered every month.
Learn more →Tax Resolution
IRS notices, back taxes, audits, and payment plans — handled directly by our EA.
Learn more →Catch-Up Bookkeeping
Behind on your books? We'll get you caught up at a fixed project price.
Learn more →Bookkeeping FAQ
We import each settlement statement and break it into its component categories: gross sales, referral fees, FBA fulfillment fees, storage fees, advertising charges, refunds, and reimbursements. Each category posts to the correct account in your books so your P&L reflects true revenue and all selling costs — not just the net deposit.
We track reimbursements posted in your settlement statements and flag cases where Amazon appears to owe you for lost or damaged inventory that hasn't been credited. While we don't file the reimbursement claims directly, we maintain the inventory records you need to submit accurate claims through Amazon's reimbursement portal or a third-party recovery service.
Yes, and it's one of the most common sources of FBA tax overpayment. Your 1099-K reflects gross sales before Amazon deducts any fees — so the figure can be two to three times higher than your actual net proceeds. Your taxable income is gross sales minus all Amazon fees, refunds, and cost of goods, and our books capture that correct number.
We match your supplier invoices and landed cost calculations (product cost, freight, customs, prep fees) to the units sold in each period using either FIFO or average cost, depending on your catalog. This gives you an accurate gross margin per SKU and ensures your COGS deduction on your tax return is fully documented.
Physical presence in a state — including Amazon storing your inventory in an FBA fulfillment center there — can create sales tax nexus. Luisa reviews your FBA inventory placement report to identify which states currently hold your stock and helps you understand where you may need to register and collect. As an Enrolled Agent, she can also advise on the tax implications of nexus elections and voluntary disclosure agreements.
Ready to Get Your Amazon FBA Books in Order?
Book a free consultation with Luisa, a Federally authorized Enrolled Agent who understands FBA settlements, reimbursements, and multi-state compliance so your books are always tax-ready.
Book a Free ConsultationNo obligation · 30-minute call · Federally authorized Enrolled Agent